Global

Running an internal AI community: Working groups, office hours and show-and-tell

A ready-made course you customise for your organisation, with a live session deck and two surveys. You only add the 10 details that are specific to your organisation.

See the live deckSee the full outline
Try the coursePreview the survey
Length
35 min
Lessons
6 lessons
Frequency
When a company launches an AI champions programme
Last reviewed
21 Oct 2026
Planning a six-session series step by step
What would you do?

You have 45 minutes and one room: choose the opening session

Try it: this is one of 15 interactive activities in the course.

What's included

Three pieces that work together

Copy once, get everything. Learners prepare on their own, you answer questions live, and the surveys tell you what stuck.

Self-paced course

Short lessons with real workplace scenarios, not walls of text.

  • 6 lessons, about 35 minutes
  • Accordion, process, scenario, tabs and quizzes
  • 10-question final check, 80% to pass

Live session deck

An AhaSlides presentation to run after the course, in person or online.

  • 10 slides
  • Word cloud, poll, quiz, ranking slides
  • A closing slide for your contacts

Two surveys

Find out what landed, and whether people use it on the job.

  • Post-course feedback, about 2 minutes
  • 30-day check-in
  • Anonymous by default
  • Results feed your next refresher

Learning objectives

At the end of this course, learners can

Each objective and the lesson that covers it.

IDObjectiveSourceWhere it's covered
TO 111.0Achieve ≥ 80% on the final assessment-Whole course
SO 111.1Set up a recurring AI community format with a clear purpose, cadence and sponsor + your infoChange management skillWhole course
SO 111.2Collect and prioritise colleagues' AI questions and use-case ideasBest practiceWhole course
SO 111.3Run safe show-and-tell sessions that respect the AI use policy + your infoOrganisation's AI use policyWhole course
SO 111.4Respond to risky demos, job-loss worries and falling attendanceBest practiceWhole course
SO 111.5Measure participation and adoption and report it to sponsorsBest practiceWhole course

Your part: what a template can't do for you

  • Your workplace details: fill in the 10 highlighted fields so the course describes your own policies, contacts and locations.
  • Records: record completion in your own LMS or record system.

Course outline

6 lessons, about 35 minutes

Minutes per lesson are an estimate, shared out by page count.

ContentInteractiveVideoYou customise
1

From one-off AI day to lasting habit

3 pages

7 min
Before you beginNoteList
The AI day that fadedTextImage
Why communities lastTabsQuiz
2

Choosing the right community session format

3 pages

7 min
Four formatsAccordion
Match the format to the goalMatching quiz
Poll your colleaguesChecklistYour infoQuiz
3

Planning a six-session series step by step

3 pages

7 min
The series planProcess
A six-session arcTimeline
Your planScenario
4

Grey areas: risky demos, job-loss worries and falling attendance

3 pages

6 min
Safe or needs review?Sorting activity
A risky demoScenario
"Will this take my job?" and thinning attendanceFlashcardsMulti-select quiz
5

Templates, contacts and escalating risky ideas

2 pages

4 min
Your toolkitAccordionYour info
Who to askProcessYour infoYour infoKey factQuiz
6

Final assessment

Assessment

4 min
Final check10 questions80% to passCompletion page

Live deck and surveys

10 slides to run live, two surveys to close the loop

Pink slides are interactive. Both surveys are anonymous; pink questions are written for this course.

ContentTitle and agenda
Word cloudWhat would make you come back to an AI session every month?
PollWhich format would you join first?
Content · customiseThe four formats and our pick {{COMMUNITY_FORMAT_MIX}}
QuizA colleague starts to paste confidential data into a free tool during show-and-tell. You…
RankingWhich topics should the first three sessions cover?
Content · customiseOur community rhythm, owner and sponsor {{COMMUNITY_CHARTER}}
Open-endedOne worry about AI at work you want us to talk about
Q&AAsk the trainer anything
Content · customiseClosing {{AI_CONTACT}}, {{SURVEY_2_URL}}
Post-course feedback: 11 questions, about 2 min
  1. Overall rating 5 stars
  2. Relevant, realistic, right length, helpful activities agree/disagree grid
  3. What was most useful? multi-select
  4. Confidence before this course, and now 1-5 scale
  5. Do you currently run any recurring AI session? multiple choice
  6. What is your biggest challenge keeping colleagues engaged? multiple choice
  7. How confident are you that you could plan six sessions that people keep attending? 1-5 scale
  8. Colleagues here feel safe admitting they do not know something about AI. 1-5 scale
  9. One thing we should change or add open text
  10. Would you recommend this course? NPS
30-day check-in
  1. Have you used what you learned since the course? multiple choice
  2. How confident are you today? Compare with day 1 1-5 scale
  3. Do you know where to find the AI use policy and the approver for demo content? yes / no / not sure
  4. A moment where the training helped, or where you weren't sure open text
  5. Which topics should the next refresher focus on? ranking

Results show whether people use the training on the job, not just whether they finished it.

Make it yours

10 fields to fill in, and you're ready

Everything else is done. These are the details only your organisation knows; each one is highlighted inside the course.

  • Community channel{{COMMUNITY_CHANNEL}}
  • Community templates link{{COMMUNITY_TEMPLATES_LINK}}
  • Community format mix{{COMMUNITY_FORMAT_MIX}}
  • Community charter{{COMMUNITY_CHARTER}}
  • AI policy link{{AI_POLICY_LINK}}
  • AI use approver{{AI_USE_APPROVER}}
Show all 10 fields
  • AI contact{{AI_CONTACT}}
  • LMS or record system{{LMS_OR_RECORD_SYSTEM}}
  • Survey 1 URL{{SURVEY_1_URL}}
  • Survey 2 URL{{SURVEY_2_URL}}

FAQ

Common questions

Can I run running an internal AI community: Working groups, office hours and show-and-tell training online?

Yes. The course is self-paced and online, and the live deck lets you add a live session in the room or online.

How often is this training needed?

When a company launches an AI champions programme; again for each new champions cohort.

Who needs this training?

AI champions, community leads, L&D and internal comms staff who host recurring AI sessions; run by L&D or the AI policy owner.

What records should I keep?

Record completion in your own LMS or record system, so you can show who finished the course and when.

Can I edit the content?

Yes, everything. Change the wording, swap scenarios for ones from your workplace, add your logo, or remove parts that don't apply.

Related templates

Often taught together

All AI Training for Employees templates →
US federal

AI acceptable use at work

All employees using generative AI tools · AI Training for Employees

30 min
European UnionRequired by law

EU: AI literacy (EU AI act article 4)

All staff · AI Training for Employees

35 min
Global

How generative AI works: Essentials for every employee

All staff · AI Training for Employees

30 min
Global

Finding the right work for AI: Spotting, testing and prioritising use cases in your team

All staff and team leads · AI Training for Employees

35 min
Last reviewed: 21 October 2026Templates are a starting point, not legal advice.

Ready to run it?

Open the live deck to see how the session runs alongside the course and both surveys.

See the live deck